Terms and Conditions
Terms and Conditions * Please note that Ali Jay Photography captures images in a relaxed journalistic style.
1 General It is agreed that the terms set out in this booking form is the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing. By signing the booking form, the client, and/or their authorized agents, assign Ali Jay Photography exclusive rights to photograph the event.
2 Payments and Retainer A non-refundable retainer is required to reserve the above listed event date. Ali Jay Photography will not book any other events on this same date once the retainer has been received. Full payment for the event is required at least 1 day prior to the event. If full payment is not received, the Photographer reserves the right to not be present to photograph the event. Acceptable forms of payment include cash, cheque or bank transfer.
3 Special Requests/Coverage The Client understands and accepts that the photographic coverage will be as the Photographers professional expertise determines and that no one photograph will be deemed more important than another. Special requests are not binding instruction, although every effort is made on behalf of the Photographer to comply with the Clients wishes. Any special requests not notified on the booking form must be made by the Client to the Photographer in writing. Reasonable efforts are taken to photograph family and friends in-group shots, however these will only be taken if time and weather permit. No responsibility is accepter for any specific individuals missing from group shots, for whatever reason. However, the Photographer will, at her discretion, attempt to meet reasonable requests. The Client will be responsible for (or have someone designated for this responsibility) identifying people/objects of whom/which specific photographs are desired. The Photographer will not be held accountable for not photographing desired people if there is no one to assist in identifying or gathering people for the photograph. The Client is also responsible for identifying any individual(s) that does not desire to be photographed.
4 House Rules The Photographer is limited by the guidelines of the ceremony official or the reception site manager. The Client agrees to accept the technical results of their imposition on the Photographer. Negotiations with officials for moderation of guidelines is the clients responsibility.
5 The Photographer + Limitation of Liability In the unlikely event of severe medical, natural or other emergencies on behalf of the Photographer, every effort will be made to secure a replacement photographer able and/or willing to provide a similar package as chosen in this contract at a similar tariff. If such a situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received for the event package. Limitation of liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, compact flash card malfunction, mail losses, or otherwise lost or damaged without the fault on the part of Ali Jay Photography. The Photographer shall not be liable for any amount in excess of the retail value of the Clients paid order.
6 Copyright The client hereby assigns and grants the photographer and its legal representatives the irrevocable and unrestricted right to use and publish photographs of the event for editorial, trade, advertising or any other purpose in any manner and medium. It is agreed that the photographer may display and use the photographs taken for advertising, display, website and internet promotion, competitions, public display such as in mail, photography books, store fronts, window displays, magazine advertising and any other purpose thought proper by the photographer. Any images or copies of images whether stored digitally (Negatives/Digital files) remain the property of the Photographer or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image created as part of this contract without the permission of the Photographer in writing.
7 Royalty Free License: The photographer retains the copyright of the images as described in section
6. In the event that a disc/memory stick/PASS gallery is included in the package or one is purchased as an optional extra then the photographer retains the copyright however grants a Royalty Free (RF) License that permits the use of the image/s without further payment for any non commercial lawful purpose for an indefinite period. Uses include reproduction, making the image available on the Internet for non-commercial use worldwide. The Royalty Free License does not permit the editing of the images by the clients or third parties, including social media editing filters. It is also prohibited to allow suppliers and third parties to use the images without the expressed written consent of Ali Jay Photography and a payment of the appropriate fee as determined by Ali Jay Photography. Clients who permit their suppliers to use Ali Jay Photographys images without proper authority will be issued with a breach of copyright notice and required to pay compensation per image used. The supplier will also be issued with a breach of copyright notice and required to pay compensation per image used.
8 Artistic Style On its own behalf, and on behalf of the subject, Client acknowledges that it is familiar with the Photographer’s portfolio and is requesting Services with knowledge of the Photographer’s style; that Photographer’s work is constantly evolving; that Photographer’s services are of unique and artistic nature; that the photos may be different from photographs taken by the Photographer in the past; and that in creating the photos, the Photographer shall use their personal artistic judgment to create images consistent with their personal vision of the Event, which vision may be different from the Client’s and the Subject’s vision of the Event. Accordingly, Client acknowledges that the photographs shall not be subject to rejection on the basis of taste or aesthetic criteria.
9 Force Majeure or Act of God The performance of this contract shall be contingent upon Acts of God, flood, fire, warfare, Government laws or regulations, electrical failure, strikes by suppliers and/or conditions beyond it’s control.
10 Cancellation and Change of Dates Cancellation of services for the wedding event results in forfeit of all monies paid. All cancellations must be delivered in writing (verbal communication alone is not acceptable.) If the Photographer cancels the agreement, then any fees and deposits will be reimbursed in full to the client. Changes to the venue or other important details must be submitted in writing to the Photographer at least 14 days before the event. It is the Client’s responsibility to confirm all arrangements at least 2 weeks prior to the event. Changing the date of your wedding will incur a £75 administration fee, in the event Ali Jay Photography is not available; you will have to cancel your contract.
11 Photograph Collection Photographs will generally be ready within 6 weeks of the event date depending on workload and the size of the photoshoot. Photography products such as albums and prints which are included in packages must be created within 1 year of the event.
12 Album Collection Albums generally will be available within 12 weeks of the date of you advise of which photographs you would like in your album. At one year from receiving the photograph collection, the Client forfeits the album if no decision has been made. No refund applicable.
13 Guest Conduct The Photographer will not tolerate verbally or physically abusive behavior of the Client or guests of the Event. If the Client is unable to control the conduct of their guests, resulting in an unacceptable degree of misconduct, or if the conduct of any of their guests damages the equipment of the Photographer, it will result in the early or immediate departure of the Photographer. The Client understands that in such an event, no refunds will be granted.